Built for velocity
Run the fleet as fast as it moves.
Every route priced before the truck rolls. Every rupee reconciled after it returns.
Hold down on the road to accelerate
Dead weight
Your paperwork is slower than your trucks.
Fleets move all day. The record of what they did arrives days later, in ledgers, phone photos and diesel slips. Every gap between the two is revenue nobody can prove.
01
Scattered records
Trip sheets, fuel bills and driver advances live in four books and three phones. Nothing reconciles without a week of chasing.
02
Route decided by habit
The shortest road on the map is rarely the cheapest to run. Tolls, idling and detours get priced only after the trip is over.
03
Revenue that won’t tie out
Kilometres run and kilometres billed drift apart. The difference gets written off as the cost of doing business.
A cheetah doesn’t run at one animal and hope. It reads the ground, prices every line across it, and commits to the one that costs least. That is what a fleet system should do.
How it works
From guesswork to arithmetic.
Capture everything
Trips, drivers, diesel, tyres, advances and tolls land in one inventory as they happen, not at month end.
Price the terrain
Every candidate route carries a resistance score built from real cost: tolls, detour distance, idle hours, fuel burn.
Commit to one line
The least resistant path reaches the driver before dispatch, with the number that justifies it attached.
Reconcile to the rupee
What was carried is what gets posted. Kilometres run and kilometres billed close on the same figure.
The console
Six surfaces, one inventory.
TRIPS
Dispatch & trip sheets
Indent to POD in one thread. The driver gets the committed route on WhatsApp; the office gets the trip sheet without typing it.
FUEL
Diesel & mileage
Every fill matched to a trip and a tank. Mileage drift flagged per vehicle, per driver, per route — before it becomes a quarter.
DRIVERS
Advances & batta
Advances, batta and settlements on one running ledger per driver. No more reconstructing a month from pocket diaries.
MAINT
Tyres & maintenance
Tyre life by position and axle, service due by kilometre rather than by calendar, and the cost per km each vehicle actually carries.
BILLING
Invoices & e-way
Bills raised off the same trip record the driver closed. GST and e-way bill fields already populated, nothing re-keyed.
REPORTS
P&L per vehicle
Profit by vehicle, route, customer and driver — from the same numbers that ran dispatch, not a parallel spreadsheet.
Path calculation
Five routes scored. One committed.
Resistance 0—1
The bounty
Unmatched revenue accuracy
Carried
2,412
Posted
2,412
Lost
0
Chosen by fleets that refuse to slow down
“We stopped arguing about which kilometres were real. The trip sheet the driver closes is the invoice the customer gets — there is nothing in between to lose.”
From the blog
Field notes on running a fleet.
Why the cheapest road is rarely the shortest one
Maps optimise for distance and time because that is all a map knows. A fleet pays in four other currencies.
Read →The four diesel leaks hiding in your mileage average
Fleet-average mileage is the single number most likely to conceal the problem you are looking for.
Read →Driver advances: the ledger that eats your margin
The least systematised money in most fleets, and the most disputed. It is almost never dishonesty — it is arithmetic nobody kept.
Read →Questions
Before you ask.
Do we need GPS hardware on every vehicle?
No. QuamBase reads from whatever telematics you already run, and works without any at all — trips can be closed from the driver’s phone. GPS improves route confidence and idle detection; it is not a precondition for reconciliation.
Our drivers don’t use apps. Does this still work?
Yes. The driver side runs on WhatsApp — the committed route arrives as a message, and a photo of the POD or the diesel slip closes the leg. No install, no login, no training beyond one conversation.
How long does it take to get running?
Most fleets under 100 vehicles are live in two to three weeks. Week one is importing your vehicle, driver and customer masters; week two is running dispatch in parallel with your existing books; week three you stop keeping the old books.
Will it work with Tally?
Yes. Invoices, fuel entries and driver settlements export to Tally and Zoho Books on a schedule you set, so your accountant keeps working the way they already do.
What does route resistance actually measure?
Rupees, not kilometres. Each candidate route carries a score built from toll cost, detour distance, expected idle hours, fuel burn at that grade and load, and driver batta for the time. The lowest-cost line is committed before dispatch, with the arithmetic attached so the decision is auditable.
Digitized operations. Data-driven decisions.