Case study — Bulk & tipper
Sixty tippers, four ledgers,
and an eleven-day month-end.
Each record was accurate on its own. None of them agreed with the others, and making them agree consumed the first eleven days of every month.
Before
Four books that never agreed.
SaiRam moved aggregate and cement on short legs around Bengaluru — twelve to sixteen trips a vehicle a day. Trip sheets lived in a hardbound register at the yard. Diesel slips accumulated in a drawer. Driver advances were noted in a personal diary. Weighbridge tickets came back in a bundle every Friday.
Each source was accurate on its own. None of them agreed with the others, and the work of making them agree consumed the first eleven days of every month. By the time the numbers closed, the month they described was half over.
After
One record, closed each evening.
Legs now close at the weighbridge. The driver photographs the ticket, it attaches to the trip, and tonnage carried becomes tonnage billed without a keystroke. Diesel comes in from the fuel card feed. Advances are entered once, against the driver, and settle themselves.
The month-end that took eleven days now takes an afternoon, because there is nothing to reconstruct — only a short list of exceptions to confirm.
“We stopped arguing about which kilometres were real. The trip sheet the driver closes is the invoice the customer gets — there is nothing in between to lose.”
Operations lead · SaiRam Fleet Operations
What actually moved the needle
Three changes, in the order they mattered.
01
The weighbridge photo
The single highest-value change, and the simplest. Short-loading that had been absorbed for years became visible within a week, because the ticket and the invoice were now the same record.
02
Idle time with an owner
Hours spent waiting at the plant had been a cost of doing business. Attached to a site and a date, they became a line in a commercial conversation — and two contracts were repriced.
03
Mileage per driver, per route
Comparing a driver against his own history on the same corridor, rather than against a fleet average, surfaced two vehicles with a genuine mechanical fault and ended a long-running dispute about a third.
How QuamBase handles bulk & tipper work →
The advances problem, in detail: driver expenses against the trip →
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